Records Management



Solution Records Management Suite


Overhaul your office’s day-to-day operations with IQS's premier electronic system. All of IQS’s products and services can be integrated into Solution.


Solution Simplifies the Way You Work


Easily calculate fees and scan documents. When a document comes into the office, applicable fees are automatically calculated by Solution and a receipt is printed. The document is then scanned into the system. Documents can be scanned at any time, and can be routed to any particular user or group.


Enter Data Efficiently and Accurately


Data entry fields have auto-fill or dropdown lists to minimize keystrokes where appropriate. Repeated data can be carried over from one screen to another, from one document to another, or placed on a clipboard for convenience.


Have IQS Index and Verify


IQS can handle your indexing and/or verification needs with Full Service Indexing or Verification Services. Or, with our On Demand services, we can index or verify only when you need us.


Verify With Confidence


Solution includes a blind key verification module. When a document is indexed, it is keyed again from the original document. Once completed, Solution guides the user through a series of steps in which the two sets of indexed data are compared for accuracy and discrepancies are remedied. This increases the accuracy of your indexed data.


Run Versatile Reports


The software uses Crystal Reports to generate reports that can then be printed or exported to various formats including Microsoft Word documents, Excel spreadsheets, and PDFs. An unlimited number of reports may be defined and can be added or removed at any time. Simple user-defined filters allow any report to show the desired range or subset of data.


New York

• Receipt Summary Payment Type

• Distribution Report

• MT-4 Statement of Mortgages Recorded

• Real Estate Transfer Tax Summary

• State Mortgage Tax Semi-Annual Report



• Distribution Report

• Monthly Disbursement

• Recorder of Deeds Monthly Report

• State Taxes Summary

• Transfer Taxes (all)

• Transfer Taxes (detail)


New Jersey

• Monthly Certification of Realty Transfer Fee Collections

• Counter Control

• Distribution Report

• Count of Fee Listing

• Realty Transfer Fees



• Absentee Ballots

• Distribution Report

• Complete Listing of Dog Accounts

• Transactions Grouped by Item Accounts


Bring Public Records to the Public


Solution can be put on public terminals and even on the Internet for public access from any computer. Additionally, public terminals can be “locked down” so other applications, desktop items, and keyboard shortcuts cannot be used.


Secure Your Data


Solution was built with security as a priority so data is safe and secure at all times. The system requires a username and password for access and an administrator can easily control user access to screens and/or certain functions on a screen. Users can be given various access levels for tasks such as indexing, scanning, and searching. Accessing sealed records requires additional security credentials, and any modifications to data are recorded in extensive audit logs.


Reap the Benefits of a Stable, Supported Program


IQS is constantly improving on Solution and provides dedicated support when you need it. Over 50 municipalities have enjoyed the beenfits of our enterprise electronic records management suite.



Virtual Film Reader


Leave the maintenance costs and the worry of having ripped or degraded microfilm behind with Virtual Film Reader from IQS. With Virtual Film Reader, your film reader is replaced by your computer. All of your microfilm is available on the network and is accessible to everyone at the same time—no more sharing a roll of film!


Bring your microfilm archive into the digital age at an affordable cost while adding more options, speed, and efficiency.



• Eliminates the need for microfilm readers, printers and their associated maintenance costs

• Saves valuable space

• Allows multiple users to view the same roll at the same time

• Easy access via computer

• Information may be made available online

• Faster access time as the need to manually retrieve and load microfilm is eliminated

• Advanced printing options allow a selection or range of frames to be printed at any time


What People are Saying

“I just wanted to send a quick thank you to whoever is responsible for making the [Lancaster County, PA] online E-Film Reader available with so many deeds and records. I had an assignment (ProGen Study Group) this month to transcribe and abstract a deed or will…your site was WONDERFUL and provided me with exactly what I needed to get the job done properly.”

––Angelique A., Genealogist



Infodex Index Book Automation


Want to achieve the benefits of electronic records management without the expense of reindexing? Our Infodex system is an innovative approach that overcomes the cost associated with complete reindexing while still achieving substantial benefits.


IQS has developed a method that automates your manual indexes and allows documents to be easily looked up and retrieved.



• Eliminates the need to handle books, thereby reducing wear and tear

• Frees up valuable space

• Improves staff productivity as inquiries of the office staff can be looked up and retrieved without leaving their desk

• Greatly reduces search time by eliminating the need to manually search for books

• Multiple people can have access to the same record at the same time

• Information could be put on the Internet if desired